Sr.No

Topic

Page No.

1

Login Details

3

2

Main Menu Details

5

3

Transaction Manual Attendance

7

4

Single Date Application

8

5

Single Date Application Add

9

6

Single Date Application Modify

10

7

Single Date Application Delete

12

8

Date Range Application  

15

9

Date Range Application Add  

16

10

Date Range Application Modify  

17

11

Date Range Application Delete  

19

12

Single Date Sanction  

21

13

Single Date Sanction Approve   

22

14

Single Date Sanction Reject  

24

15

Single Date Sanction Cancel  

25

16

Date Range Sanction  

26

17

Date Range Sanction Approve  

27

18

Date Range Sanction Reject  

28

19

Date Range Cancel  

29

20

SMS Sanction

30

21

HR Sanction

31

22

Attendance Reports

32

23

Manual Application Report for Single /Bulk Manual attendance

34

24

Manual Sanction Report for Single /Bulk Manual attendance

36

Login Details

To get access to IAMS module employee has to open Login page by entering the following URL in the browser address path https:\\172.30.192.49\Etk\login.aspx. After successful connection, the following login page will be displayed:

 

 

 

     Select the company name as Idea Cellular Limited from the drop down box.

     The default User ID  and Password  for every employee will be the window User Id or Outlook User Id. Passwords can only be changed subsequently from Active Directory

 

     After entering the correct User ID and Password, user can click on the login button to log in the iAMS module.

 

 

     If the user has entered the wrong User ID or wants to go back to User ID field then click on Clear button. It will clear the login values and bring back normal Login page.

 

 

     Click the Quit button to quit the iAMS Module.

     If the employee is a manager then he will be able to sanction the Manual /SMS Attendance for the Employees

 

 

 

 

 

 

 

 

Main Menu Details

Once User Id and Password is entered the Main Menu page will be displayed as shown below.

 

 

 

     In Transaction Menu: There is a sub menu for Employee Manual Attendance. If the        Employee is a Manager there will be two sub menus, one for Application and other for Sanction. An Employee who is not a Manager will only have the application option. The Manager will see the sanction menu if there is any manual attendance pending for approval, else there will only be an application option like a normal employee.

 

     In Reports menu there are two sub menus of Attendance and Manual. In Manual there are options of Application and Sanctioned. For an employee who is not a manager the sanction menu will not be available.

 

     Help: It will display the help for Manual attendance

 

     Logoff: It is used to logoff from the application.

 

     Quit: The application will be closed.

 

 

 

 

 

 

 


Transaction Manual Attendance

Types of Manual Attendance Application:

                 Single Date

                 Date Range

There are two types of Manual Attendance applications, Single Date and Date Range . Single Date application can be used to mark attendance for a single day and date range application option is available for Bulk Attendance

 

     Application: This option is available to both the Employee and Manager Login. Here the employee can enter their manual attendance for both Single Date and Date Range .

 

     Sanction: This option is available only to the Manager and only when there is a pending application for manual attendance. A manager can approve or reject either for a single date or for a Date range application.

Transaction Manual Application [Single Date and Date Range ]

A.1.1. Single Date Application Screen

     Add: Click on add button to mark a attendance for a day.

     Modify: Click on Modify Button to modify the records. One can modify the records till the attendance is not approved by the manager.

     Delete: Click on delete button to delete the record. One can delete the records till the attendance is not approved by the manager.

     Back: Click to go to previous page.

     Home: Click to close the screen and go back to Home page.

A.1.2. Single Date Application Add Screen

     Application Date: This will show the date on which the employee has applied for attendance.

     Swipe Date: This will be the date for which one wants to enter the manual attendance.

     In Time: Here one can enter the IN time .which should be in 24 hr format.

     Out Time: Here one can enter the OUT time. which should be in 24 hr format

     Reason Code: Hereone can enter the reason for entering the manual attendance.

     In: Select if one wants to just enter the IN time. If one selects this, out time will get disable.

     Out: Select if one wants to enter the out time.

     Both: Select if one wants to enter the in time and the out time.

     Submit: Click to save the record.

     Home: To close the screen and go back to Home page.

A.1.3. Single Date Application Modify Screen

     Click on modify button  the above screen will be displayed ,click on select to modify an  unapproved record   

     Modify the desired field and click submit.


A.1.4. Single Date Application Delete Screen


 

     When one clicks on delete, a form will get display as shown below.

 

 

 

 

 

     If one clicks on OK Button, the record will be deleted

 

 

 

 


B.2.1. Date Range Application Screen

     Add: Click to add manual attendance. The add form will get open and you can enter the details.

     Modify: Click to modify the records. The form for modify will get open and you can modify the record.

     Delete: Click to delete the record.

     Back: Click to go to previous page.

     Home: Click to close the screen and go back to Home page.

B.2.1. Date Range Application Add Screen

Click on Add Button opens Application screen in which one can apply for bulk manual attendance.

     Application Date: This will show the date on which the application is being made.

     From Date: This will be the date for which the Employee wants to enter the manual attendance. It will insert shift in time and shift out time for that Date range.

     To Date:  This will be to date for which an employee can enter the manual attendance.

     Reason Code: Here we can enter the reason for manual attendance.

     Submit: Click to save the record.

     Back: Click to go to previous page.

B.2.2. Date Range Application Modify Screen

     Click on modify button  will enable the  select option in front of all the records and one  can select  on the record which he  wants to modify. After that the modify screen will pop up and One can make the desired changes in manual attendance.

     Click submit the save the record

 

 

 

 

 

 

 

B.2.3. Date Range Application Delete Screen

 

     Click on Delete button will enable select option in front of all the records and you can click on the record which you want to delete. After that the delete screen will pop up

 

     Click on delete, a message will pop up asking to delete the record. If one clicks on ok the record will be deleted.

 

 

 

 

Transaction Manual Sanction [Single Date and Date Range ]

A.3.1. Single Date Sanction Screen

     Approve:Click to approve a manual attendance of an employee.

     Reject:Click to reject the manual attendance of an employee.

     Cancel:Click to cancel the Approved manual attendance record of Employee

     Back:Click to enable approves, reject or cancel button.

     Home:Click to close the screen and go back to Home page.

     Employee Code:Enter the employee code for Approval.

     Search:Click Search button after entering the Employee code or Date.

     Date Between:Enterthe dates for the search criteria.

 

A.3.2. Single Date Sanction Approve Screen

 

 

 

 

 

     Click on approve button, it will show all manual attendance records which has been applied by the Employee. The manager can approve that record by using the Approve option.

 

 

 

 

A.3.3. Single Date Sanction Reject Screen

Click on the Reject button shows the list of all manual attendance records which can be selected and then rejected

 

 

 

 

A.3.3. Single Date Sanction Cancel Screen

     Click on Cancel Button to reject an approved Manual attendance after selecting the respective record.

 

 

 


B.4.1. Date Range Sanction Screen:

     Approve: Click to approve a manual attendance of an employee.

     Reject:Click to reject the manual attendance of an employee.

     Cancel:Click to cancel the Approved manual attendance record of Employee

     Back:Click to enable approve , reject or cancel button.

     Home:Click to close the screen and go to Home page.

     Employee Code:Enter the employee code.

     Search:Click Search button after entering the Employee code, Date Between.

     Date Between:Enterthe dates between on which Employee want to do search criteria.

     Calendar:Click on this and a calendar will pop up from where you can select the dates. It is not compulsory to select dates from the calendar. You can even type in the dates.

B.4.2. Date Range Sanction Approve Screen:

 

     Click on Approve button, it will show all manual attendance records which have been applied by the Employee. The manager can approve that record by using the Select option.

 

 

 

B.4.3. Date Range Sanction Reject Screen:

     When one clicks on Reject button then it shows all manual attendance records which have been applied by the Employee. The manager can reject that record by using the Select option. 

 

 

B.4.4 Date Range Cancel Screen :

 

     Click on Cancel button  shows  all approved record which has been approved by manager and if Manager wants Cancel the Record then Manger can select that all record and click on cancel button

 


SMS Sanction

B.   SMS Sanction Screen

This feature is used to approve the application through SMS

     Approve:Click to approve a manual attendance of an employee.

     Reject:Click to reject the manual attendance of an employee.

     Cancel:Click to cancel the Approved manual attendance record of Employee

     Back:Click to enable approve , reject or cancel button.

     Home:Click to close the screen and go back to Home page.

     Search:Click Search button after entering the Employee code or Date.

     Date Between:Enterthe dates for the search criteria.


HR Sanction

C.HR Sanction Screen

This feature is used to approve the application by HR

     Approve:Click to approve a manual attendance of an employee.

     Reject:Click to reject the manual attendance of an employee.

     Cancel:Click to cancel the Approved manual attendance record of Employee

     Back:Click to enable approve , reject or cancel button.

     Home:Click to close the screen and go back to Home page.

     Search:Click Search button after entering the Employee code or Date.

     Date Between:Enterthe dates for the search criteria.


REPORTS

D. Attendance:

 

 

 

 

Here an employee can view his attendance for last 100 days

     Search: Click on this to search after entering the required search criteria of date or time

     Date: Enter from date and to date for which Employee want to see the attendance. If you enter only from date on the left hand side then Employee  will see dates greater than this date and if you enter the to date on right hand side then it will give the result for dates less than this date.

     Time Between: Employee can enter the timing for which He/She wants to see the attendance.

     Home: Click to close the screen and go back to Home page.

D: Manual Attendance Report for IAMS Login:                                                                    There are two manual application reports available as follows:

a.     Application

b.     Sanctioned

Application: This report will display the records of all the application which are NOT approved

Sanctioned: This report will display the records of all the application which are approved

 

 


D.1. Manual Application Report for Single /Bulk Manual attendance

     Search: Click on Search button after entering the various search criteria like date between, mode and swipe from and status to begin the search.

 

     Date Between: Employee can enter the dates between which Employee wants to make the search. If one enters a single date which is in the left hand side then Employee will get the records for data greater than this date and if Employee enters the date on the right hand side then one gets the records less than this date.

 

 

     Mode: There are three options available for mode In Out and Both. If One  just wants to see the In/Out time then select In/Out time. If Employee wants to see both in and out then select the both option.

 

      Status: There are options like approved, Rejected, on hold. So Employee can select which ever option you want to view and then click on the search button.

 

      Home: Click to close the screen and go back to Home page.

 

 

 


D.2. Manual Sanction Report for Single /Bulk Manual attendance

     Search: Click after entering the search criteria to view the desired details.

     Employee Code: TheEmployee can enter the employee code for which records are to be viewed.

     Date Between: Enter the dates between Employee want to search. If one enters the left side date you will get records greater than this date. If one enters the right hand side you will get records less than this date.

     Mode: Employee can enter the mode for which One wants to search (In/Out or both).

     Home: Click to close the screen and go back to Home page.